MOORINGS CLUSTER BUDGET GENERAL MEETING
GOOD SHEPHERD LUTHERAN CHURCH
MARCH 13, 2001
ATTENDEES: Art & Joel Anne Lambert, Allen & Pat Lenz, Eveline Marquardt, Carolyn Badila, Andrew Nachison, Erik Landberg, Amy Thompson, Edie Lederman, Gerry Inge, Jack and Laurie Corkey, Sarah Gerould, Nancy O'Malley, Keith Frawley, Karen Swanson, Patty Hagan, Karen & Joel Compton, Mary Buff, Ron Taylor, Chuck Hilty.
Karen Compton, President, called the Moorings Cluster General Meeting to order at 7:11PM on March 13, 2001. Nineteen households were present.
MINUTES: It was moved and seconded that the Minutes be approved as written. Motion passed.
BUDGET: Ron announced that the BOD didn't revise the budget that was approved last year. He feels that the Cluster should be in good shape. We have $1000 left from 2000 to be spent in 2001. Everyone has paid their dues. Five households were late, but penalties were paid. The Reserve Fund balance is approximately $50,000. The $14,200 approved for 2000 from the Reserve Plan was not spent. Ron suggested that if the Cluster proposes for large, future expenditures they should be announced prior to the meeting. During discussion, it was suggested that we should have a policy that if the BOD is about to spend a large amount of money for a project, that the Cluster should be told that a vote on the expenditure is coming up at the next General Meeting so that resident members can be there to voice their opinions and cast their votes. It was moved and seconded that agendas of future general meetings be included with the announcement of the meeting, especially if a significant expenditure is anticipated. Also, an estimated amount of the expenditure should be mentioned. Motion was passed.
OLD BUSINESS:
TREES --There were questions about the fallen pine, the knocked down cherry tree on Waters Edge, the plum trees, and the Windemere Cluster trees. All have been taken care of. Ron wants his plum trees taken down since they were so badly pruned to remove disease. They will be taken down. Sara Gerould complained about her tree being taken down even though she had asked that it be spared. Karen apologized for taking it down in error.
SIDEWALKS -- Four bids were received for the sidewalks. Each bidder was asked to give quotes on the same items. What transpired at the Fall General Meeting was read from the Minutes. Karen wrote out the bids on the whiteboard. Discussion followed about specifications, extra work, cost for homeowners to have private work done at the same time. Eveline was concerned that Moorings Drive is settling and what could be done about future cracking because of that. It was decided that the BOD would contract with one of those that had submitted proposals. The contract would also set the cost per square foot for other work so that homeowners could add on any repairs they needed.
LANDSCAPING -- Eric Landberg, the Chairman of the Grounds Committee, said that all three of the horticulturists told them that the barberries were probably the best choice for the curb area. Three proposals were received. It was decided to go with the Green Works proposal to put in 81 new barberries for $1500. The Grounds Committee had found a landscaper to weed and prune existing barberries three times per year; weed the Tot Lot, the Center Island and the garden near the Inlet path seven times per year. Discussion followed. It was moved and seconded to accept the Grounds Committee proposals for planting and maintaining and to use $1500 from the Reserve Fund for this purpose. The motion was passed.
NEW BUSINESS: Ron feels that it is time to have a professional update of our original estimates for our Reserve Plan. Karen asked Ron to bring an estimate of the cost of a professional update of the Reserve Plan. Ron recommended that we adopt last year's operational budget with no change in assessments. Discussion followed. It was moved and seconded that we accept the Budget. Motion passed.
A question was brought up as to why the Vice President is not a voting member of the BOD. It was pointed out that the by-laws state that only Block Representatives have a vote in the BOD; the Vice President is not necessarily a Block Representative.
It was announced that Cluster Cleanup is March 31 with April 1 being the rain date. There will be a picnic after the Cleanup. (It later developed that both these dates were rainy).
It was moved and seconded that the meeting be adjourned. Motion was passed.
Mary Buff
Secretary, Moorings Cluster